Managing user access in Ostendo is critical to maintaining data integrity.
The other key benefits of Role-Specific User Management are:
- Improved Security: Reduces the risk of unauthorised access.
- Operational Efficiency: Users focus only on the relevant tasks.
- Simplified Auditing: Easier to track and manage permissions.
- Reduced Risk of System Breakage: Eliminates dependency on inherited users, ensuring system stability when users leave.
- Scalability: New users can be onboarded quickly with predefined roles.
While “inherited” permissions may seem like a convenient shortcut, they can introduce significant risks, especially as user responsibilities evolve.
To avoid these risks, you should adopt a role-based access model. Here is how to implement it effectively:
- Define Clear Roles - Identify distinct roles within your business, for example “Sales, Warehouse, Production, Finance”, each with a clearly defined scope of access.
- Create Role-Specific Permissions - Manually assign only the necessary modules, screens, and actions to each role.
- Test Before Deployment - Assign new roles to test users first to validate that permissions are correct and workflows are unaffected.
- Review Regularly - Schedule periodic reviews of user roles and permissions to ensure they reflect current responsibilities and organisational changes.
- Minimize “Super Users” - Avoid giving “Administrator” access. Instead, create segmented admin roles (e.g., Finance_Admin, Ops_Admin) to reduce risk.
If you required assistant defining these roles or configuring in you Ostendo system, we’d be happy to help.